Weekly site visits for 14 months
A local construction firm needed to transport directors to three different sites every Tuesday. We provided a clean SUV and a driver who managed the tight schedule for over a year without a single late arrival.
Redstone Build Ltd had a logistical headache involving three directors and multiple active building sites. They needed a reliable way to get their leadership team between Cardiff, Newport, and Bridgend every Tuesday morning without relying on unpredictable taxi apps.
The challenge
The operations team at Redstone was spending nearly 3 hours every week just coordinating travel and tracking late drivers. Before they called The Loamy Cape, they faced frequent issues with drivers getting lost on rural site roads or arriving in vehicles that weren't clean enough for a board-level meeting. One director missed a critical safety inspection in February because a previous car hire service cancelled just 12 minutes before the pickup time.
Our approach
We assigned a single dedicated driver, David, who has 9 years of experience driving the lanes around South Wales. David performed a dry run of the three site locations on a Monday afternoon to identify potential roadworks on the M4 and A470. We established a strict 'Ready in 4 hours' protocol for the vehicle prep, ensuring the SUV was valeted on Monday evening and sat ready for the 7:15 AM Tuesday pickup. We also set up a direct SMS line between the directors and David to skip the office middleman.
The solution
The Loamy Cape provided a black SUV for a 7-hour block every Tuesday for 14 months. We implemented our 'Clean cabin promise', which meant no air fresheners or lingering smells, just a neutral workspace. To help the directors stay productive, we equipped the vehicle with extra-long charging cables and a small tray of local Welsh spring water. Our driver managed the route changes on the fly whenever a site meeting ran over by 15 or 20 minutes, ensuring the next site visit wasn't compromised.
Results
Redstone Build Ltd managed to completely outsource their Tuesday transport logistics, allowing their office staff to focus on actual project management instead of chasing drivers.
Timeline
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January 2023Initial meeting and route mapping for the first three sites.
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May 2023Updated schedule to include a new development in Penarth.
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October 2023Shift to winter schedule with 30-minute earlier departures.
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March 2024Project completion and final review of the 14-month contract.
"I was hesitant about the cost of a private SUV, but the fact that we never missed a site meeting in over a year made it a very practical choice for our team."